A month, closed: a sample

This is what one month looks like, start to finish, for a shop we made up: Maple & Thread Resale. The shop, the names, the dates and the counts are invented. Nothing here is a real client.

This sample follows a Managed plan month, where a bookkeeper signs the month off. On Books and Insights the last step is yours: you review the month and approve it, and it closes when you do.

Sample month, invented

1. Upload

eBay transaction report · received
Poshmark sales report · received
Etsy statement · received
Bank statement (.qfx) · received

The files you send, once a month. The guide in the account shows where each one lives.

Sample month, invented

2. Status

All files received. Your books close by Thursday, October 15.

When your files are complete, you are told the date your books will close.

Sample month, invented

3. Questions

Hillside Hardware — business or personal?Business Personal

Corner Craft Supply — business or personal?Business Personal

Pine Street Office Supply — business or personal?Business Personal

Only you know some of these. Answer once per shop and we remember.

Sample month, invented

4. The tie-out

✓ eBay14 of 14 matched

✓ Poshmark4 of 4 matched

✓ Etsy2 of 2 matched

All 20 payouts matched the bank.

Check: Etsy fee rateFlagged and explained: one Etsy fee rate moved compared with last month, records attached

Every payout to a deposit, one for one. The flagged check shows the records it came from and why it was raised.

Sample month, invented

5. Signed

Approve and issue September 2026

CLOSED · SIGNED Signed by your bookkeeper · Tuesday, October 13

On Managed and Profit Review a person reads the month and signs it, and that person shows in your access log. On Books and Insights you approve it yourself here.

Sample month, invented

6. Reports

September 2026 monthly books · revision 1
Year-end package (January): totals by category, 1099-K comparison per platform

Each report shows who approved it. In January the year-end package is what your preparer gets.

Sample month, invented

7. Access log

Your books, September 2026 · your bookkeeperOct 9, 9:42 am

Your messages · your bookkeeperOct 9, 2:10 pm

Your account summary · your bookkeeperOct 13, 8:15 am

Every time we open your books, you can see it. Several views by the same person within an hour show as one line.

Transcript of this page

1. Upload. The files you send, once a month. The guide in the account shows where each one lives.

2. Status. When your files are complete, you are told the date your books will close.

3. Questions. Only you know some of these. Answer once per shop and we remember.

4. The tie-out. Every payout to a deposit, one for one. The flagged check shows the records it came from and why it was raised.

5. Signed. On Managed and Profit Review a person reads the month and signs it, and that person shows in your access log. On Books and Insights you approve it yourself here.

6. Reports. Each report shows who approved it. In January the year-end package is what your preparer gets.

7. Access log. Every time we open your books, you can see it. Several views by the same person within an hour show as one line.